Registered Office Address Change
A company needs to intimate the Ministry of Corporate Affairs (MCA) or Registrar of Company (RoC) regarding its intentions to change the registered office to sustain correspondence with MCA / RoC.
Digital Filings can help you in…:
Ascertaining appropriate procedure
Drafting the resolution
Sending intimation to ROC
Assured assistance throughout the process
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Understanding Change in Registered Office Address
The place of office or business registered in books of law for communication purposes is known to be as Registered Office Address. Entities can change their registered office at any time, however, are obliged to notify their intentions to the MCA or RoC. The procedure of registering the new address, however, depends on the type of change Companies opt for. Business address can be altered in the following prescribed ways:
- Within Local Limits of the City – No Approval is required in this case, however, companies are obliged to inform the MCA within 30 days of changing their registered office address.
- From One City to Another but within same RoC – Approval from the majority of shareholders is required to be submitted, along with other required documents.
- Change from One RoC to Another within the Same State – Approval from the Regional Director (RD) is required while a special resolution needs to be passed along with other required documents.
- Shift from One State to Another – Approval from RD, shareholders’ consent, Newspaper announcement, and Chief Secretary of the State is required along with other required documents.
Moreover, change to the registered office address may be required due to various commercial or internal reasons.
Case Dependent Procedures for Register Office Address Change
Within Local Limits of the City
- Intimating the intentions about the registered office change at-least 7 Days before the previously announced Board Director’s Meeting for the purpose.
- Drafting the Board Member’s resolution for planned change of Company’s registered office address
- Scheduling Shareholders’ Extraordinary General Meeting (EGM)
- Intimating RoC about the new registered office address through INC-22
From One City to Another but within Same RoC
- Intimating the intentions about the registered office change at-least 7 Days before the previously announced Board Director’s Meeting for the purpose.
- Drafting the Board Member’s resolution for planned change of Company’s registered office address
- Scheduling Shareholders’ Extraordinary General Meeting (EGM)
- Submitting Special Resolution to RoC in a specified Form MGT-14
- Intimating RoC about the new registered office address through INC-22
Shift from One State to Another
- Intimating the intentions about the registered office change at-least 7 Days before the previously announced Board Director’s Meeting for the purpose.
- Drafting the Board Member’s resolution for planned change of Company’s registered office address
- Scheduling Shareholders’ Extraordinary General Meeting (EGM)
- Submitting Special Resolution to RoC in a specified Form MGT-14
- Publishing a public notice in newspaper
- Notifying the Creditor and State Government
- Submitting an application to RD for change of registered office through Form No -23
- Intimating RoC about the new registered office address through INC-22
Change from One RoC to Another within the Same State
All the steps are similar to register office change from one state to another, however, below information is critical to understand about the jurisdictions of the following states:
There are two RoC offices in the state of Maharashtra and Tamilnadu with different jurisdictions as discussed here:
- Maharashtra: Pune RoC covers jurisdiction of over eight districts, including Ahmednagar, Kolhapur, Pune, Ratnagiri, Sangli, Satara, Sindhudurg, and Solapur, while for remaining districts the Mumbai RoC holds the jurisdiction.
- Tamilnadu: Coimbatore RoC covers the jurisdiction of over eight districts, including Coimbatore, Dharmapuri, Dindigul, Erode, Krishnagiri, Nammakal, Nilgiris, and Salem while for remaining districts Chennai RoC holds the jurisdiction.
Required Documentation Chart
Documents for Registered Office Address Change
Common Documents Required for Register Office Address Change –
- A complete list of directors of the company
- Letterheads and rubber stamp of Directors
- Scanned copy of new rent agreement
- Details regarding new registered office
- Digital Signature of Authorized Director
- Scanned copy of No Objection Certificate (NOC) from the property owner
- Scanned copy of utility bills of new property
Additional Documents Required for Register Office Address Change –
From one City to Another
- Scanned copy of passed Resolution
Additional Documents Required for Register Office Address Change –
From One State to Another and From One RoC to Another
- A complete list of shareholders of the company
- A complete list of duly certified creditors
- Scanned copy of the public notice issued
- Scanned copy of the certificate of Incorporation
- Scanned copy of MOA and AOA
- Audited Financial statement of the company
We are Glad to Help!
The process of shifting registered office address is quite complex and requires sound understanding of the Corporate Laws, Workings of the RD office, compliance to the RoC / MCA’s guidelines, and much more.
Do Not Worry!
Trained Representatives @ Digital Filings can proficiently assist Companies changing their registered office address.
Pocket-Friendly Options
Basic
Package Include:
Registered Office Address Change within the Same City.- (Above price includes all taxes and relevant government fees.)
Standard
Package Include:
- Registered Office Address Change within the Same ROC Jurisdiction. (Above price includes all taxes and relevant government fees.)
Premium
Package Include:
- Registered Office Address Change from one State to Another. (Above price includes all taxes and relevant government fees.)
How we Do It…
Getting the Registered Office Address changed and recorded with the concerned authority is quite a complicated process. Digital Filings Experts can assist Companies in completing the whole procedure in a simple, proficient, and timely manner.
Let’s Discuss, Understand, and Finalize it
As discussed here above, the process of getting the Company’s Registered Office Address Change depends on the way the entity adopt this change. Experts @ Digital Filings will advice entities on the procedure relevant to how they intend to go about with the change.
Draft it Proficiently
Post thoroughly understanding and finalizing the appropriate procedure relevant to the planned Registered Office Address Change, Digital Filing’s Experts will proficiently assist the Company’s Board Members in drafting the required Resolutions for the process.
Submitting it Correctly
Once the drafted Board Resolution is passed, Digital Filings Experts will prepare and submit the necessary documents, in accordance to the appropriate process (discussed here-above), with the MCA to record the Changed Address of the Company’s Registered Office.
We will not Stop Here
Experts @ Digital Filings can further assist the Company with the publication of the Changed Registered Office Address in the premium newspapers along with drafting the Change Register Office Address intimation to the RoC to confirm the change.
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